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Shade Border spring 2017 0503 045 Ngoc Minh Ngo

Philanthropy and Engagement Assistant

Helping advance fundraising and support engagement

Reporting to the Chief Philanthropy and Engagement Officer (CPEO), this position provides administrative support to the Executive Director and the Philanthropy and Engagement team.

This position also assists with efforts to advance fundraising priorities and increase engagement with audiences.

How to Apply

Interested candidates should email a cover letter, resume, salary expectations and a writing sample to Human Resources. Please include Philanthropy and Engagement Assistant in the subject line.

Applications will be reviewed on a rolling basis until the position is filled, and only those receiving an interview will be contacted. 


  • Provide administrative support services to the Executive Director, CPEO and Senior Manager of Institutional Giving that ensures accuracy and responsiveness
  • Organize meetings, including making room reservations, sending meeting invitations and reminders, preparing materials and coordinating catering and technology needs
  • Update and enter donor information in Customer Relations Management database (Altru) and ensure integrity of donor data
  • Enter pledges and donations in Altru and generate acknowledgement letters; ensure all financial data is entered accurately
  • Work closely with the Senior Manager of Institutional Giving to ensure data, including contact information, revenue, deadlines and interactions, is entered and accurate in Altru for all institution donors and government officials
  • Assist Senior Manager of Institutional Giving in preparing grant proposals and expenditure reports
  • Work with programming and senior staff to organize and compile program statistics and benchmarks
  • Create and pull queries and reports from Altru database as instructed
  • Prepare donor profiles and assist with research
  • Oversee office filing and archiving
  • Prepare and execute various mailings; provide administrative support for donor events
  • Order and manage department supplies including tracking expenses and inventory
  • Process and track department expenses
  • Related duties as needed


  • High School or GED
  • 2+ years’ experience as an administrative assistant, preferably in a nonprofit organization
  • Advanced knowledge of Microsoft Office and Google Suite
  • Experience working with a CRM database a plus
  • Excellent communication skills
  • Must take initiative and be well-organized and detail-oriented
  • Ability to prioritize and multi-task
  • Trustworthy and able to handle sensitive and confidential situations
  • Occasional work on evenings and weekends

Compensation and Benefits

  • Compensation: $36,000 per year
  • Benefits: medical, dental and vision insurance; paid time off, 401k, pension plan and life insurance

Wave Hill is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Wave Hill is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, programs, and activities. To request a reasonable accommodation, contact