Jobs & Internships
Reporting to Wave Hill's Deputy Director, the Staff Accountant is responsible for all aspects of financial reporting. This includes:
- Prepare monthly financial statements
- Assist with preparing the annual operating budget and quarterly budget projections
- Submit monthly, quarterly and annual financial and operational reports to the Department of Cultural Affairs
- Assist with year-end W-2, 1099 reporting and filing of quarterly sales taxes
- Assist with the year-end financial audit, and prepare footnotes for audited report
- Enter bi-weekly payroll into ADP and reconcile quarterly payroll reports to general ledger
- Prepare budgets and financial reports for grants
- Reconcile monthly endowment accounts
- Assist with weekly accounting responsibilities as needed, and serve as back-up to other department staff
A graduate degree in Accounting and a minimum of two years of accounting experience are required. Knowledge of MAS90 accounting software is helpful. The candidate must have strong communication skills. He or she must also be able to devote meticulous attention to detail, deal respectfully with confidential matters and display a professional demeanor and positive attitude.
This position offers excellent salary and benefits.
The start date is Spring, 2014.
Please email a cover letter with resume and salary requirements to the Deputy Director of Wave Hill at firstname.lastname@example.org, or send them in the mail to:
675 West 252 Street
Bronx, NY 10471
No phone calls
Public Programs Manager
Reporting to the Assistant Director of Public Programs, the Public Programs Manager conceptualizes and implements public programs with an emphasis on art, nature and wellness, primarily for adult audiences. This position is available immediately.
Work closely with Wave Hill staff and outside instructors to develop public programs that support the institutional mission, both on an intimate and large scale.
Build relationships with diverse local and regional artists, naturalists and other appropriate instructors and partner organizations.
Collaborate with all departments: Visual Arts and Education to plan joint programming; Visitor Services regarding program registration, scheduling and set-ups; and Marketing and Communications for promotion.
Write engaging program text for newsletter and website.
Coordinate and oversee schedules and work agreements for instructors and volunteer assistants.
Create and work within the designated budget: process check requests for instructor fees, order supplies, etc.
Monitor participants’ satisfaction providing program reports and statistics.
Develop long-term program goals and objectives for adult public programs, in collaboration with Public Programs and other departments, under the direction of the Assistant Director of Public Programs.
Other duties as deemed necessary.
The successful candidate must be self-motivated, well-organized, creative and flexible. Demonstrated experience managing programs for adults and families, both large and small scale, in the arts, environmental education and/or nature studies in a cultural institution is required. Excellent verbal and written communication skills, with attention to detail, are a necessity. Must be able to interact effectively with staff, instructors, volunteers, program participants and the general public. Experience managing budgets, balancing many projects at once and working in team-oriented situations is essential.
- At least three to five years of experience in program development and coordination in a museum, public garden or other cultural institution.
- Knowledge of cultural programming in New York City and surrounding communities is preferred.
- Experience working with diverse populations of all ages, primarily with adults.
- Bachelors degree minimum in the arts, education, museum studies or a related field.
- Microsoft office applications and database proficiency is essential.
- Must be available to work 28 hours per week on a flexible schedule, including some weekends and evenings.
- A valid driver’s license is required.
Available immediately, this position offers a competitive salary and an excellent benefits package.
To apply, send a letter of interest with resume, cover letter and samples of prior programs produced, to:
Public Programs Manager Search
675 West 252 Street
Bronx, NY 10471
No phone calls
John Nally Intern Program
The John Nally Intern Program at Wave Hill was established in honor of John Nally, a gardener at Wave Hill, whose participation here was integral to establishing the present appearance of the grounds. Because his intense passion for gardening was contagious, the Internship was considered the finest means of carrying on his mission. The program is best described as a hands-on apprenticeship for garden enthusiasts seeking to further their understanding of the principles of horticulture. In most cases, the interns are seeking a career in the profession and are hoping to round out their education with daily work experience.
Every year we seek interns to work alongside our staff from early spring to late fall for a 34-week period.
Duties include mulching the garden beds, as well as large tracts of our new woodlands; digging and planting of shrubs, trees, annuals and perennials; and, of course, weeding beds and watering our many containers both in the nursery areas and on public display.
The internship is not for those seeking an intellectual exercise alone, nor for those seeking an administrative position in the field. This is a rigorous, hands-on experience with physically demanding work in all kinds of weather. Applicants must have a high school diploma or equivalent, and a valid driver’s license.
The salary is $12.50 an hour for a seven-hour workday (not including lunch and break), five days a week. Weekend duties are required on a rotating basis, this time being compensated during the work week.
Anyone interested in working hard in a world famous garden with a great staff of knowledgeable gardeners and surrounded by a wealth of plants both tender and hardy should send a cover letter and a resume by U.S. mail or e-mail to:
Brian McGowan, Assistant Director of Horticulture
675 West 252nd Street
Bronx, NY 10471
Interviews in early February
No phone calls
As a member of the Visitor Services Department, the Security Officer plays an integral role in helping to provide a positive visitor experience. The Security Officer position reports directly to the Security Supervisor.
- Enforce Wave Hills rules and regulations.
- Patrol the grounds.
- Set up conference facilities and equipment for public and private events .
- Take responsibility for in-house mail delivery.
- Perform some custodial duties during inclement weather.
- New York-certified with at least one year of experience in the security field
- Background in fire prevention or NYC Fire Guard a plus
- Must have a valid driver’s license
- Experience in a public garden or cultural institution preferable
- Enthusiastic, self motivated and able to interact with the public and staff
- Must be able to lift and carry equipment, including folding tables, chairs and boxes
- Must be able to work varied hours, including weekends
- This part-time position offes a wage range of $10.00 to $12.50 per hour based on experience.
Send resume and cover letter by email to email@example.com.
No phone calls
High School Programs Coordinator
Wave Hill is seeking a Coordinator to assist with its middle and high school education programs. Reporting to the Forest Project Manager, the Coordinator will assist in planning, administering and teaching all aspects of programs for teens, including the new Woodland Ecology Research Mentorship (WERM), the Forest Project, and School Programs. This position is ideal for a current graduate student or recent college graduate and requires a flexible schedule.
- Assist with supervising four Crew Leaders and 25 interns for the Forest Project, and eight WERM students
- Work with the Forest Project management team and Lehman College faculty to develop and implement field-study research projects for students in GIS and Environmental Science courses
- Work with WERM students during the academic year, assisting with planning and implementing workshops and accompanying students to offsite presentations and projects
- Plan, prepare and teach onsite lessons for middle and high school students
- Assist with outreach and recruitment, including school visits and career fairs
- Assist manager with administrative duties, as well as with planning for activities, special projects and field studies and documenting work through blogs, videos, social media and photography
- Current enrollment as a current graduate student or recent graduatation with a demonstrated interest in environmental issues
- Strong knowledge of forest restoration, the natural areas of New York City, field data collection methods and GIS technology
- Ability to work outdoors with little supervision and to perform labor-intensive tasks
- Experience working with teenagers in educational and supervisory roles
- Enthusiasm, good organization skills, strong interpersonal skills and flexibility in handling different situations
- Significant college-level coursework in the following areas: natural resources, ecology, plant science, environmental science and GIS
- Ability to make a 14-month commitment and a flexible schedule during the academic year (September to June)
- Drivers license required
Commensurate with experience: $11.00–$13.00 per hour
June 2, 2014–August 21, 2015
Summer 2014 and 2015: Monday–Friday, 9am–5pm
September 2014–May 2015: Approximately 25 hrs per week
Please use this form to submit your cover letter and resume: https://forestproject.wufoo.com/forms/high-school-programs-coordinator-2014/
No phone calls
Crew Leader–Forest Project
Wave Hill’s is seeking current college students to lead crews of high school interns in carrying out ecological restoration work in Wave Hill’s woodlands. Crew Leaders are responsible for developing a restoration plan for their site and for day-to-day management of their assigned crew. Crew Leaders report to the Forest Project Manager to ensure that goals are met, and that interns are working to their highest potential. Two weeks of paid orientation and training are provided.
The Forest Project provides a unique paid internship opportunity for 25 local high school students. Led by Crew Leaders, Forest Project interns help do ecological restoration work on Wave Hill’s eight acres of woodland. They experience a rich combination of field work, academic training, guest speakers and field trips to diverse ecological sites. Through a collaboration with CUNY Lehman College, interns take a course in plant science or geographic information systems.
- Work with Forest Project Manager to develop a restoration plan for assigned site, and manage its implementation
- Lead a crew of six to seven interns in field work, data collection, team building and educational activities
- Maintain an open, friendly and productive dynamic within the crew
- Document work through blogs, videos, social media and photography
- Assist manager with administrative duties, as well as planning for activities, special projects, and field studies
- Enrollment as a current undergraduate student with a demonstrated interest in environmental issues
- Basic knowledge of forest restoration with eagerness and motivation to learn more, as needed, throughout the summer
- Ability to work outdoors with little supervision, and to perform labor-intensive tasks
- Enthusiasm, good organizational skills, strong interpersonal skills and flexibility in handling different situations
- Significant college-level coursework in one or more of the following areas: natural resources, ecology, plant science, environmental science or GIS
Commensurate with experience: $10.00–$12.00 per hour
June 10–August 20, 2014: Monday–Friday, 9am–4:30pm
This includes training and post-program wrap up.
Please use this form to submit your cover letter and resume: https://forestproject.wufoo.com/forms/crew-leader-summer-2014/
No phone calls